How to apply

2018 Grant Application Timeline  

1 April – 30 April 2018: Grant applications open

1 May – 29 June 2018: Assessment by the Research Advisory Committee

16 July 2018: Research Foundation Advisory Committee meeting

6 August 2018: Research Foundation Board Meeting

13 August 2018: Successful grants to be announced

Please note that dates are subject to change.

Application Process – Online Application Form 

An online system has been developed and applications will only be considered when submitted via this system.

Please prepare your application carefully, so that the objectives, background and methods are clearly stated.

Applicants are encouraged to have their applications reviewed by experienced research workers in their institution and statisticians before submitting them to the AOA Research Foundation Advisory Committee.

Starting and Saving an Application

To start a new application form you must enter the Chief Investigator’s AOA member ID and password.

Applications may be completed in multiple sessions. Any data entered into the form will be saved at the end of each session providing that the ‘Save and Logout’ button is clicked before exiting the application. If you exit the form without clicking ‘Save and Logout’ then any data entered during that session will be lost.

Returning to a ‘Work in Progress’ Application

On clicking the ‘Save and Logout’ button a unique application reference code will be sent to the Chief Investigator’s email address. In order to return to a previously saved application form and continue working on it at a later date, the unique reference code must be entered in the third box on the application form log in screen.

If you do not enter this application reference code then you will be presented with a brand new blank form.

If you are working on several different application forms then you will be provided with a unique application reference code for each saved application.

Section Rules

The application form consists of seven sections (A–G). You may complete the sections in any order but all sections marked with an asterisk (*) must be completed before you submit the form.

Some sections of the application form invite you to upload supporting material as an attachment. Attachments must not exceed the specified document size limits and must be in one of the specified document formats. Size limits vary – ensure that you check the relevant size limit and document format by hovering over the question mark (?) symbol next to the relevant application form field.

Some text boxes specify character count limits, which will display when you begin typing into the text box.

Submitting an Application

When a grant application is finalised it should be submitted using the ‘Submit’ button.  After submission no further changes will be possible.

An email will be sent confirming that submission of an application has been successful.

To commence a grant application, click here.

Please note:

In order to guarantee review of your application:

  • The prescribed application form must be submitted by the due date.

  • All assurances regarding animal and human subjects should be included with the completed application, if available. If awarded, failure to provide the required documentation in a timely fashion may result in the award being rescinded.

  • All institutional signatures and approvals must be included in the application form. All original institutional signatures must be included at the time of submission for an application to be considered complete.

  • All sections of the application marked with an asterisk (*) must be filled out.

  • No additional information for an application will be accepted after the due date including supplemental data to the research plan and letters of recommendation.

Queries about the grants application process should be directed to Susie Obeid at the Australian Orthopaedic Association Head Office.

Susie Obeid
T: 02 8071 8027 (direct) or 02 8071 8000  (main reception)


Applications are evaluated based upon the scientific quality of the research plan, relevance of the proposed research to program goals, the applicant's qualifications and the adequacy of the facility where the research will be conducted. The applications are assessed by expert external reviewers accredited by the AOA Research Foundation (see Assessment Criteria for Referees ( Applicants may also be interviewed by the Committee. Final recommendations regarding funding of projects will be made by the Committee and submitted to the Board for final consideration.

A decision to fund or not to fund a project is made by the AOA Research Foundation at its first Board meeting following close of applications. If successful applicants have applied to other funding organisations, the AOA Research Foundation will not commit funds to the project until the outcome of the other applications are known. If, after receiving payment from the AOA Research Foundation the investigator receives support for the same person or project from other sources, the award will terminate and the unexpended balance will be returned to the AOA Research Fund.

Commencement of Research

It is expected that the project will commence within six months after notification of the grant is received. The AOA Research Foundation Board is to be notified of any delay in commencement. If the responsible investigator leaves the institution or the project before the expiration of the grant, the grant will terminate unless arrangements satisfactory to the AOA Research Foundation Board have been made.

Funding Availability

Grants to individuals will be made only through a recognised institution and grants will usually be made in October. In special circumstances payment may be made at other times. A grant for the acquisition of major items of equipment will be made available on request when payment for the equipment is due. Any major variation in the program from that outlined in the application must first be referred to the AOA Research Foundation Board. A transfer of expenditure from one cost heading to another, for example salaries to supplies, is permissible within reasonable limits. However, any desired transfer of funds of a substantial amount should be referred to the AOA Research Foundation Board for approval.

Obligations of Grant Recipients

During the currency of the grant, the applicant (or other approved responsible person) is required to submit to the AOA Research Foundation Board, at least one month before the October Board meeting of the AOA Research Foundation, a report on the prescribed e-mail form detailing the work carried out on the project and the results achieved in the previous twelve months. During the currency of the grant and at the termination of the grant, both the Annual Proqress Report Form ( and AOARF Expenditure Form ( should also be completed and submitted detailing the appropriation and expenditure of grant monies during the preceding year and including a refund of any surplus of unexpended funds at completion of the research. The applicant is required to complete a final Annual Expenditure Form and a final Annual Progress Report Form listing publications (full articles and published abstracts) and meetings at which the of the research have been presented in the period up to two years after receipt of the grant.

Successful applicants are required to present the results of the research funded by the AOA Research Foundation at the AOA Annual Scientific Meeting no later than three years after receiving the grant. The results achieved from research supported by the AOA Research Foundation Fund should be submitted to scientific journals and be presented at other orthopaedic and scientific meetings. Acknowledgement should be given to the AOA Research Foundation Ltd for its support.

The applicant (or other responsible officer) must immediately notify the Australian Orthopaedic Association Research Foundation of any patentable discoveries, inventions, processes or improvements arising from AOA Research Foundation Fund's supported research. The AOA Research Foundation Advisory Committee reserves the right to negotiate royalties if these developments prove commercially successful.

In accordance with the Privacy Amendment (Private Sector) Bill 2000, individuals, investigators or research institutions associated with the AOA Research Foundation grants shall abide by the NHMRC Guidelines under Section 95 of the Privacy Act 1988.


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